skip to primary navigationskip to content

Guidelines for PhD submission

Before submission

Students should refer to the Student Registry website for up-to-date information concerning intention to submit and appointment of examiners: Submitting your Thesis for the Ph.D., M.Sc. and M.Litt. Degrees.


Preparing the dissertation for submission

Dissertations are submitted to the Student Registry, 4 Mill Lane, Cambridge and students should refer to the Student Registry website for up-to-date information concerning dissertation submission: Submitting your Thesis for the Ph.D., M.Sc. and M.Litt. Degrees.

Please see also PhD style guidelines and the University Statement on Proofreading.


Appointment of Examiners

Two to three months ahead of your planned date of submission, please complete the Appointment of Examiners Form. Once you have completed the form, please return it the Administration Office with a copy of the abstract of your dissertation. Do not submit this form, or the accompanying abstract of your dissertation, without agreeing them with your supervisor.

Examiners are appointed on the recommendation of the PhD Committee and the Degree Committee. These committees do not meet during University vacations so you will need to apply well in advance of the end of term (see writing-up diary for specific dates). You should discuss the timing of your application for examiners to be appointed in good time with your supervisor.



The Division expects that PhD students will submit within four years from their date of registration (taking intermissions into account) however, as most PhD degrees are unfunded in the 4th year, you should be aiming to submit at the end of your 3rd year, ideally using the 4th year for examination purposes. Your submission deadline is given in your self-service account, however if you think this date is incorrect, please contact the Graduate Administrator. If you are unable to make the agreed submission date, you must apply to the Student Registry for permission to defer date of submission. Applications are not agreed automatically and there must be a good academic reason for the request.



Some informal advice for the PhD viva (PDF)